Keep the right to be paid
for the work you do.

Every notice clock and every obligation with what proves it, so a missed deadline or missing backup does not cost you the right to claim.

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10 days

to give written notice of a claim, or it is waived.

The clock starts at the event or when you first recognise it, whichever comes first, and notice is also due before the work begins. General Provisions §50-17.

Source: DFW Data Center 1Public bid package

The challenge

The work moved. The record didn't.

Changes, notices and evidence end up in different places, and the right to be paid goes with them.

A directive changed the work.

Field instructions and RFIs create new scope, but the commercial impact isn't always captured.

The notice clock started.

Deadlines are easy to miss when responsibilities are unclear and information is scattered.

The evidence exists.

It's spread across RFIs, site records, emails and folders, which makes it hard to find when it's needed.

The work was performed.

But the commercial status never caught up, and the right to be paid is at risk.

A real example

One event.
Every clock.

See how a single event starts the notice clocks the contract sets, and what the record shows against each one.

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HALOZENDFW Data Center 1

Claim clock · §50-17 Claims for Adjustment

Day 0Event, or first recognition of the condition§50-17 · Whichever comes first starts the clockTriggerTrigger
Before workWritten notice before beginning the claimed work§50-17 · "in all cases"Notice requiredNotice required
Day 10Written notice of intention to claim, to the Engineer§50-17 · Within ten (10) calendar daysDeadlineDeadline
Work doneUpdate the written claim within 5 calendar days§50-17 · Failure to do so is a waiverDeadlineDeadline
CloseoutNo differing-site-conditions request after Substantial Completion or final payment§50-17 · Whichever comes firstCut-offCut-off

Quoted from DFW Data Center 1 General Provisions §50-17, page GP-23. Missing a notice “is a waiver of any claim for such additional compensation and also any claim for additional time resulting therefrom.”

How it works

Keep the commercial position visible while the job moves.

01
Bring your project records.
The contract, RFIs, submittals, correspondence and change log, as copies. Nothing to install.
02
See what needs commercial attention.
Notice requirements, their triggers and the obligations that go with them.
03
Keep a connected record.
Every item linked to the contract requirement, so your team acts in time.

What your team gets