What is a closeout review?

A closeout review reads a construction contract against the project record before final payment. It lists every requirement that affects payment, cites each one to its clause and page, shows what is proven and what is missing, and names the next step. A reviewer approves every finding. Your team keeps the list and decides what to pursue.

What do you need for a review?

The contract and the project document set: agreement, conditions, specifications, addenda and drawings, plus any project records you want checked as evidence. Copies, in the formats you already keep them in. If a document set is incomplete, the gap is part of what we report rather than a reason to stop.

Does Halozen connect to our data?

No. We hold no credentials for your ERP, accounts or project systems, and write nothing into any system of record. We work on copies of the documents you upload, kept apart from every other customer's and deleted within 30 days of the engagement ending. We are SOC 2 Type II and ISO 27001 certified.

Can we start with one project?

That is the only way we start. One project, a live bid, an active job or one heading into final account. Scope and fee agreed before work begins, NDA first. You keep the findings either way.

How much does a review cost?

It depends on the project and the scope we agree. The fee is fixed for that scope and agreed before any work starts, so there are no surprises.

How is this different from Procore (or other tools)?

No. Procore, Autodesk, Trimble, Aconex and SharePoint stay exactly where they are, and so does your ERP. There is nothing to install, nothing to migrate and no new system for anyone to adopt.

Commitment · Change · Value

Price it right.Get paid for it.Close it out.The commercial layer for your projects.

Read the contract against the project record, so commercial requirements, changes and evidence stay tied to source from bid to closeout.

See a Sample Review

Before the books close

Get the closeout review done before year end.

One closing project. A review signed by 20 November returns findings before 10 December, in time to get retainage requests in.

Start at closeout: Bid and live jobs work too.
Fixed fee: Agreed before we start.
Two weeks: From the day we have your documents.
Yours to keep: Then decide on the next project.

We work with the records your projects already produce

SharePointEmailERP

No migration. Bring the contract and the project documents you already have.

What one public data center package commits you to.

documents in the bid package

571

pages of specifications

10 days

to give written notice of a claim, or it is waived

$2,500

per day in liquidated damages

See the real example

From DFW Data Center 1
Dallas Fort Worth International Airport

The full project lifecycle

One project. Three commercial moments.

Start before award and Halozen carries the context forward. Start during construction and reconnect the record. Start at closeout and know what is still open.

01Before award

Price It Right

What are we actually committing to?

Requirements, amendments, notice conditions and commercial issues, all cited to source.

Explore Pre-Award

02During the job

Keep the Right to Be Paid

What changed, and did we protect the record?

Every notice clock and every requirement tied to the evidence that proves it, against the contract.

Explore During the Job

03Before final account

Close Out and Collect

What is still open, and what proves it?

The contract checked against the project record, so every unresolved item comes with its evidence.

Explore Closeout

Your systems manage the process

Halozen checks the commercial record.

Your systems compile what someone entered. Halozen starts from the contract and reads the record against it.

What you entered: The record. Pay apps, submittals, RFIs, notices, correspondence. Read as evidence against each requirement.
What you never entered: The contract. The 10-day notice, the 7-day quote, the retainage pass-down. Requirements that never become a field in any system.
What nobody can report: The gap. We know what should exist because we start from the contract. When the record doesn't have it, that is the finding.

See It in Action

DFW Data Center 1 · ClosingREADY

DocumentsRequirementsAmendmentsNoticesCloseoutAudit

4 of 4 requirements affecting final payment · 1 awaiting confirmation

AllCompliant 1Insufficient evidence 1Notice clock running 1Not assessed 1Export report

Category Requirement SourceExposureStatus · Next step

NoticeNotify the Engineer in writing of the intention to claim additional compensationGeneral Provisions §50-17 · GP-23Full claim value10-day clock runningSend notice · 6 days left

Liquidated damagesPay $2,500.00 per Day for each Day Substantial Completion is not achievedSpecial Provisions §1.0 B · SP-2$2,500/dayNot assessedPrice it

CommercialProvide a price quote for each Allowance item within 7 Calendar Days of the OAR's requestSpec 01 30 00 AllowancesAllowance item valueInsufficient evidenceQuote missing · review

PaymentPay each Subcontractor its retainage within 7 days of receiptGeneral Provisions §100-5 · GP-59Sub retainageCompliantEvidence matched

For the people who answer for the number

The people who eventually have to answer for the number.

Different questions. Same commercial pressure. Halozen gives each role what they need to see, from bid to closeout.

See Who It’s For

Estimators & Preconstruction

Did we price what we just agreed to?

Project Executives

What changed that still hasn't entered the commercial process?

Commercial Directors

What is still open before the account is agreed?

Finance & Project Controls

What does the contract require before we get paid?

A real example

See a sample review from a real public bid.

DFW Data Center 1: HVAC, building automation and electrical rehabilitation at Dallas Fort Worth International Airport. A public data center package bid in 2026: requirements, notice clocks and commercial terms, every finding cited to source.

See the Sample Review

DFW Data Center 1 · ClosingREADY

DocumentsRequirementsAmendmentsNoticesCloseoutAudit

General Provisions · Page GP-23

50-17 CLAIMS FOR ADJUSTMENT AND DISPUTES. …the Contractor shall notify the Engineer in writing of his/her intention to claim such additional compensation within ten (10) calendar days after either occurrence of the event giving rise to such claim or within ten (10) calendar days after the Contractor first recognizes the condition giving rise to such claim, whichever comes first…

Halozen finding

Requirement: Written notice of intention to claim additional compensation, within 10 calendar days, and before beginning the work
Source: General Provisions §50-17 · Page GP-23
Type: Notice · Time-bound
Commercial impact: Late notice waives the claim value and any time extension
Status: Unreviewed
Next action: Start the 10-day clock on every change event