A register nobody works is just a longer report.

A thousand cited obligations nobody works is a document that gets filed. The Action Register is the queue: what is unreviewed, what has nothing behind it, and what is genuinely closed.

HALOZENDFW Data Center 1
Work queue
Unreviewed
Needs a reviewer
Ambiguous wording
Notice obligations
Payment terms
Action Register
DFW PA1971
ObligationReviewAssessment
$2,500 a day until Substantial CompletionAcceptedCompliant
Written notice of a claim within 10 calendar daysUnreviewedNot assessed
Pass retainage to each subcontractor within 7 daysAcceptedCompliant
Allowance price quote within 7 days of the OAR's requestAcceptedInsufficient evidence
No payment for costs over 90 days old at invoiceCorrectedNot assessed
Where an item can be

Three states, and the middle one matters most.

Most tools give you done or not done. The useful distinction is between an obligation that failed and one nobody has proved yet.

New
Unreviewed

Extracted but not yet confirmed by a person. A reviewer accepts what is right, corrects what is not, and rejects what should never have been a duty.

Evidence
Insufficient evidence

Reviewed and understood, but nothing on file yet satisfies the acceptance criteria. Deliberately not the same as non-compliant.

Closed
Compliant

Evidence attached and assessed against the stated criteria. The item is done and the proof travels with it.

When the documents change

An addendum should not cost you
a week of review.

When a package is re-extracted, earlier reviews are flagged as stale rather than quietly overwritten. Your team sees exactly which items changed and re-confirms those, instead of starting the register again.

Stale, not gone

A prior review stays attached and is marked for re-confirmation.

Only what moved

Items whose clause text did not change keep their state.

Your judgement survives

Corrections a reviewer made are never silently replaced by a fresh extraction.

One item, worked

Evidence is matched against a stated test, not somebody’s judgement.

Every obligation carries its own acceptance criteria, so two reviewers reach the same answer and a third can check it two years later.

OB-0509As-built drawings at substantial completionAcceptedInsufficient evidence
What the contract requires
One complete set of as-built drawings, marked to show the work as constructed, delivered before the date of substantial completion.
Citation
017700 closeout procedures · §1.4Page 6 · Revision 0
What would prove it
A signed as-built set covering every division, dated on or before substantial completion.
Evidence on file
as-built-set-rev-c.pdfDivisions 26 and 22 not included
Assessment
Insufficient evidenceNot marked non-compliant. The obligation may well be met, but what is on file does not yet show it.
Next
Complete the set, or record why it does not apply.
Action Register

See what is still open on one project.

Bring a package. We return the obligations, what would prove each one, and the queue your team works down.

No migration. Scope and fee agreed up front. Source-cited output.