A register nobody works
is just a longer document.
Extraction is the easy half. A thousand cited obligations nobody reviews is a report that gets filed. Your team needs to work the list down and see what is left.
Which obligations have we dealt with, and what proves it?
Used by project executives, commercial directors and project controls.
Filter to the items nobody has looked at, or to everything with insufficient evidence, and your team has its work list for the week.
Every obligation carries two states, not one.
Confirming what came out of the documents is one job. Deciding whether the project can show it did the thing is another. The second is where the proof gap lives: everybody agrees the work happened, but can you show why, who directed it and what it changed?
Did a person confirm what came out of the documents?
Can the job show it actually did the thing?
Insufficient evidence is not non-compliant. One says the paperwork is not in front of you. The other says the job failed. Your team should never be forced to record the second when it means the first.
Evidence matched against a stated test.
The obligation states what would prove it before anyone goes looking. Your reviewer attaches what exists, and the gap names itself rather than being argued about six months later.
Notify the Engineer in writing of the intention to claim additional compensation within ten (10) calendar days.
GENERAL PROVISIONS › 50-17 › GP-23
A written notice to the Engineer, dated within 10 calendar days of the event, and sent before the claimed work began.
An addendum should not
cost you three weeks.
This is the thing that decides whether a register survives contact with a live job. Nobody reviews a thousand items twice.
Your team works through the register over three weeks, accepting and correcting as it goes.
Eleven specification sections are reissued. The package has to be read again.
Items touched by the addendum are flagged stale for re-review. Every other decision your team made stands.
Your judgement stays in the record.
Halozen states the test and shows what is filed against it. Whether that satisfies you is your call.
A re-extraction flags earlier reviews as stale. It never silently overwrites one.
Each obligation carries the document, section and page it came from, so nothing has to be taken on trust.
No citation, no output.
Put one project
under review.
Start with a job where nobody has time to read everything twice. Your team gets the register, the tests and the work list.
No implementation. Start with the records you already have.