Close out with every
obligation proven.
What the contract requires before the final account, what proves each item, and what still has nothing behind it, while there is time to fix it.
to pass retainage to each subcontractor once the Owner pays it.
Payment terms like this decide when money actually moves at closeout. General Provisions §100-5.
Source: DFW Data Center 1Public bid package
Everyone says the job is almost closed.
The record says otherwise.
Important items are often missed or unresolved at closeout.
The approval exists. What supports it is somewhere else.
Support is missing or scattered across folders and inboxes.
Final payment requirements in the contract may still be outstanding.
Read moreIt never made it into the commercial record.
It's hard to see what remains open, what's at risk and what needs attention.
Obligations, evidence
and status, together.
See which items are complete, which are still open and what supports each one.
Rows from the register. Review states illustrate a closeout review in progress.
Close with a documented position.
- 01Bring your project records together.
The contract, change orders, RFIs, submittals and correspondence, as copies.
- 02See what's still open.
Every closeout obligation matched to its evidence and its status.
- 03Close on a documented position.
Go into the final account with a clear, current record behind every item.
Fewer surprises at final account.
A complete view of what remains open, what supports it and what needs attention.
- Open commercial items clearly identified
- Supporting evidence attached to each item
- Missing or incomplete support highlighted
- Retention and final payment conditions checked against the record
- No rebuilding the project history from inboxes months later
Show us a closing project
you want to review.
Scope and fee agreed up front. Your documents. NDA first.
No implementation. Start with the records you already have.